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New Jersey Legal Copy, Inc.
Safe Harbor Privacy Policy & Compliance Statement

This document was last updated December 23, 2014

Scope:

At New Jersey Legal Copy, Inc. (“NJL”) we have developed the following privacy policy to protect private and personally identifiable information. This policy covers NJL and applies to all personal and individually identifiable information that NJL obtains when a client uses NJL’s services, including paper copying or digitization, data processing, and/or online review services.

NJL protects private and individually identifiable information as follows:

Disclosure:

NJL will not sell, trade, or disclose to third parties any individually (either client or NJL employee) identifiable information, derived from the use of any NJL service, (except as required by subpoena, search warrant or other legal process or in the case of imminent physical harm to the customer or others). When NJL uses other agents, contractors or companies to perform services on its behalf, NJL will ensure that the company protects the individually identifiable information consistent with this policy

Security:

NJL has implemented technology and security features and strict policy guidelines to safeguard the privacy of identifiable information from unauthorized access or improper use, and we will continue to enhance our security procedures as new technology becomes available.

E-Mail Contents:

NJL will not read or disclose to third parties private e-mail communications that are transmitted using NJL services except as required to operate the service or as otherwise authorized by law.

Improper Conduct:

NJL may use individually identifiable information to investigate and help prevent potentially unlawful activity or activity that threatens the network or otherwise violates the customer agreement for that service.

Account Information:

NJL honors requests from clients for changes in account information, such as name and password and will correct any such information that is inaccurate.

Safe Harbor:

The United State Department of Commerce and the European Commission have agreed on a set of data protection principles and frequently asked questions (FAQ) (collectively the U.S.-EU Safe Harbor Framework) to enable U.S. companies to satisfy European Union (“EU”) law requirements for adequate protection of personal information transferred from the European Economic Association (“EEA”) to the United States. The United State Department of Commerce and the Federal Data Protection and Information Commissioner of Switzerland have agreed on a similar set of data protection principles and frequently asked questions (FAQ) (collectively the U.S.-Swiss Safe Harbor Framework) to enable U.S. companies to satisfy Swiss law requirements for adequate protection of personal information transferred from Switzerland to the United States.
NJL complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. NJL has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement.
To learn more about the Safe Harbor program, and to view NJL’s certification, please visit http://www.export.gov/safeharbor/.

NJL adheres to the Safe Harbor Principles outlined below.

Privacy Principles:

The privacy principles in this policy are based on the Safe Harbor Principles.

Notice and Choice:

NJL does not collect personal information directly from individuals in the EU or Switzerland. Personal information may exist in electronic discovery information that is provided to NJL from an EEA organization or Switzerland for processing. To the extent permitted in the Safe Harbor Agreement, we reserve the right to process personal information in the course of providing electronic discovery services to our clients without the knowledge of individuals involved.

Onward Transfers and Disclosures to Agents:

NJL will not knowingly disclose an individual’s personal information to third parties, except when one or more of the following conditions is true:

* We have the individual’s permission to make the disclosure.
* The disclosure is required by law or professional standards.
* The information in question is publicly available.
* The disclosure is reasonably necessary for the establishment or defense of legal claims.

Data Security:

NJL takes data security seriously and has put in place appropriate physical, electronic, and procedural processes to safeguard and secure the information in our possession.

Data Integrity:

NJL will use personal information only in ways that are compatible with the purposes for which it was collected, which is in the confines of electronic discovery usage.

Access:

Upon request, NJL will grant individuals reasonable access to personal information that it holds about them. In addition, NJL will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete.

Enforcement:

NJL utilizes the self-assessment approach to assure its compliance with this privacy statement. NJL periodically verifies that the policy is accurate, comprehensive for the information intended to be covered, prominently displayed, completely implemented, and in conformity with the Safe Harbor Principles. All disputes related to NJL’s Safe Harbor policy will be resolved through the dispute resolution procedures of JAMS (www.jamsadr.com).

Changes in Practices:

NJL reserves the right to unilaterally change this policy at any time. NJL will keep this policy current and post the most current version on our corporate website. If you wish to be informed of any changes that we make please contact us at the address at the end of this document.

Contact Information:

NJL welcomes your comments regarding this privacy statement. Please contact us at:
New Jersey Legal Copy, Inc. (“NJL”)
501 King Avenue
Cherry Hill, NJ 08002
Phone: 856-910-0202
Email: info@njlone.com

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